Thank you for your insight! It sounds like all your email-based tasks are actionable, so you don’t need to label them as such. For you, the question may be whether each message is urgent, important, and whether you are waiting for someone else to act or waiting until you can act.

This relates to the issue of customizing actionable status labels. GTDInbox provides each user full control over this through the Options box. We will probably rename this as the Preferences box when we roll out GTDInbox Plus Beta, within the next week or so, but the functionality and level of control will remain the same. Each user will be in charge of the labels.

The point is that each person needs to control the labels they use, whether action labels, project labels, or any other labels. While most people find that the default labels and hierarchical labeling schema work for them, many do not. You can easily change the names of your labels and the categories under which they are handled by GTDInbox via the GMail label interface and the GTDInbox options box.

As defaults, we provide labels that we think will work well for most people, in the sense of giving them presets that will help them get their work done. However, we know that these presets won’t work for everyone. That’s why we give each user access to the Options box so each person can adjust labels and categories to suit themselves.

Does this address your comment?

Urgent and Important I don’t use Action.
Also waiting on them vs waiting on me instead of waiting on…

I like to be able to put things into approximate future plans quickly to clear the more immediate schedule efficiently.

I like to group things by the sort of activity.